ERP process continues with bond resolution
Considered and approved the resolution providing for the issuance of $1.5 million in general obligation bonds, Series 2011, and to levy an annual tax sufficient to pay the principal and interest on the bonds effective Sept. 13. The action is needed to provide the financial resources needed to implement a new Enterprise Resource Planning system.
The ERP system will integrate many of the functions of the college and provide for more streamlined operations. During the Higher Learning Commission's reaccreditation visit to RLC in November 2008, the HLC noted that institutional data management was an area which could be improved. The implementation of a new ERP system will help address this. In February this year, the board accepted the administration's recommendation of SunGard Higher Education's PowerCAMPUS software solution as the ERP of choice after a lengthy and intensive selection process. The PowerCAMPUS software meets the functionality, technology and system architecture requirements of the college.
The new system is needed not only to improve data integrity and reporting abilities, but also in preparation for the offering of an online degree. The new system would improve data security and would create a portal environment to improve online access and communication with students.
Fiscal Year 2012 budget, levy approved
Approved the budget for the 2012 fiscal year effective July 1. A public hearing on the budget was held at 6 p.m. prior to Tuesday's meeting. Officials have budgeted conservatively based on continued uncertainty about state funding.
The board also accepted the 2011 tax levy, payable 2012, effective Sept. 13. The proposed taxes to be levied for fiscal year 2011 total $4,730,232, an increase of 2.74 percent over last year. Because the amount of the corporate and special purpose tax levy is not greater than 105 percent of last year's levy, the college is not required to publish a notice of tax increase or to conduct a Truth in Taxation hearing.
Four veterans retiring
The board on Tuesday accepted with regret the retirement resignations of four longtime veterans, who collectively have more than 100 years of service to Rend Lake College.
• Doug Carlson, Director of Financial Aid, effective June 30, 2012. Carlson sits atop RLC's unofficial seniority list, having served full-time since August 20, 1980. "It has been a pleasure and a privilege to have worked at Rend Lake College for the past 32 years," Carlson said in his letter of retirement. "The challenges and rewards of working with students, staff and faculty throughout these years have been a blessing in my life."
• Cathy Cross, Liberal Arts Division Administrative Assistant, effective June 30, 2012. She has the fourth-longest tenure among active full-time RLC employees, having been employed full-time since Dec. 5, 1983. "I have enjoyed working with faculty and staff and watching many students reach their educational and personal goals. I am grateful that I could be a small part of that," Cross wrote in her retirement letter.
• David Davis, Maintenance Supervisor, effective June 30, 2012. Davis currently occupies the eighth spot on the unofficial seniority list, serving full-time since Aug. 17, 1987. "I have enjoyed working for the best interest of Rend Lake College for the past 25 years and I appreciate all the college has offered me. I truly could not have worked for a better institution and wish only the best for Rend Lake College," Davis wrote in his retirement letter.
• Dennis Richards, Maintenance Technician, effective Oct. 21, 2011. Richards has worked full-time at RLC since Oct. 17, 1994. "I have thoroughly enjoyed working for the college Maintenance Department the past 17 years. I have worked with a great staff and the college has been a great place to work," said Richards in his retirement letter.
Rogers becomes full-time HR Specialist
Appointed Kim Rogers as full-time Human Resources Specialist effective Sept. 14. Prior to the appointment, Rogers held the position of Human Resources and Financial Accountant at Rend Lake College, where she has been employed full-time since April 2000. In a related action, the board also accepted Rogers' resignation from her previous position. She holds a Bachelor of Science Degree from Southern Illinois University Carbondale and an Associate in Science Degree from RLC, as well as a Professional Human Resources Certification.
Ellis joins full-time Student Records ranks
Employed Tyson Ellis as a Records Specialist effective Sept. 14. Prior to this appointment, Ellis served as a part-time Records Officer at RLC. He holds a Bachelor of Science Degree from SIUC and an Associate of Arts Degree from RLC.
STARS / Upward Bound sees staff change
The board accepted with regret the resignation of Elena Pruitt, Administrative Assistant for the Student Transfer and Retention Support (STARS) and Upward Bound grant programs, effective Aug. 17. "I appreciate the opportunity to have worked at Rend Lake College and will remember fondly the wonderful people that I have had the opportunity to meet here," Pruitt said in her resignation letter.
The board also approved the transfer of Marcia Whitehead from Records Specialist to the position vacated by Pruitt. Whitehead's position subsequently was filled by Tyson Ellis.
RLC to seek Director of Institutional Research
Granted permission to create the position, approve the job description and advertise for a Director of Institutional Research with a tentative start date of Oct. 17. This position is needed due to increased demands for data collection, evaluation, tracking and reporting.
Defibrillator, chiller, audit service bids approved
• Approved the bid of $14,151.50 from SOS Technologies of Chicago for 11 Philips HeartStart FRx automated external defibrillators and associated accessories. The college's Safety Committee has determined that more defibrillators are needed on campus. The purchase will enable at least one AED to be located in every building on campus.
• Approved the bid of $52,779 from Premium Mechanical and Automation Inc. of Jackson, Mo., to rebuild the 650-ton centrifugal chiller in the Vocational Building equipment room. An alternate of $8,937 will be awarded to the company only if the refrigerant in the existing chiller is contaminated.
• Approved the bid of $142,850 from Clifton Gunderson LLP for audit services for fiscal years 2012-2014. This firm has provided audit services to the college for several years. Clifton Gunderson was the lowest of five bids received.
In other business, the board ...
• Approved revisions to the college's organizational chart.
• Approved revisions to board procedure concerning fees.
• Approved the 2012-2013 Academic Calendar.
• Approved an inter-district agreement for educational cooperation with Lewis and Clark College. A cooperative agreement allows students to take programs at another college if their sending college does not have that program. They do not have to pay chargeback tuition and the sending college is able to receive state equalization.
Mark your calendars …
• RLC Foundation Golf Tournament, Thursday, Sept. 15, Rend Lake Golf Course. Lunch at 11 a.m., shotgun start at noon.
• Fun Fest, Noon-3 p.m. Wednesday, Sept. 21, RLC Campus.
• RLC Foundation Scholarship Dinner, Thursday, Oct. 20, Rend Lake Resort.
• Fall Play: "Father of the Bride," 7 p.m. Thursday-Saturday, Nov. 3-5, and 2 p.m. Sunday, Nov. 6, RLC Theatre.
• Dinner Theatre, 7 p.m. Friday-Saturday, Dec. 2-3, and 1 p.m. Sunday, Dec. 4, RLC Theatre.